Resignation Letter Generator

A resignation letter is a formal document that you submit to your employer to formally announce your departure from the organization. It is a document that maintains a record of your departure, provides your employer with details about your decision to quit, and allows you to end your tenure on a professional note.

A good resignation letter should include the following:

  1. Clear statement of resignation
    The first thing your letter should include is a clear statement that you are resigning from your current position. There should be no room for confusion about this.
  2. Last working day
    You should include the date of your last day of work. This is usually two weeks from the date you plan to hand in your resignation, but it could be more or less depending on your company’s policy or your employment contract.
  3. Reason for leaving (optional)
    You can include your reason for leaving if you wish to, but it’s not mandatory. If you do include it, make sure to keep it professional and refrain from including any negative comments about your employer, colleagues, or the company.
  4. Offer of assistance
    If possible, you can offer to assist with the transition. This could include training a new hire, finishing up any projects, or handing over your responsibilities to a colleague.
  5. Gratitude
    You should include a statement of gratitude towards your employer. Express your appreciation for the opportunities and experiences you’ve gained during your employment.
  6. Contact information
    Include your personal contact information in case your employer needs to get in touch with you after your departure.
  7. Sign-off and signature
    The letter should end with a formal sign-off (such as ‘Sincerely’ or ‘Best’) followed by your signed and printed name.

Remember, a resignation letter is not the place to air grievances or express any negative feelings about your job or your employer. Its purpose is to leave a positive impression and maintain the professional relationships you’ve built during your tenure.

A professionally written resignation letter will help you leave on a positive note and will allow you to maintain the professional relationships you’ve cultivated in your current role.